Privacy Policy

1. Scope of the Privacy Policy

This Privacy Policy applies to all personal data processed by Hillgate Recruitment Services, including:

• Personal data collected through our website, applications, and services
• Personal data received from clients, candidates, employees, and other stakeholders
• Special categories of personal data, including healthcare information

2. Information We Collect

We may collect various types of personal data depending on the nature of our interaction with you. This includes:

Personal Information
• Identification Data: Name, address, email, phone number, date of birth, gender.
• Professional Data: CVs, employment history, qualifications, references, job preferences.

Healthcare Information
• Health Records: Medical history, disability status, occupational health reports, fitness to work, vaccination records, and any other health-related information required for job placement.
• Sensitive Information: Special category data as defined under GDPR (e.g., racial or ethnic origin, health conditions) when it is relevant to the recruitment process or to meet legal obligations.

3. How We Collect Information

We collect personal data through:

• Direct interactions (e.g., registration on our website, interviews, phone calls, and emails)
• Third-party sources (e.g., background checks, references, public databases, and healthcare providers)
• Automated technologies (e.g., cookies on our website)

4. Purpose of Processing Personal Data

We process personal data for the following reasons:

General Recruitment Purposes
• To assess candidates’ suitability for job positions
• To communicate with you regarding job opportunities
• To match candidates with appropriate roles based on qualifications and preferences
• To maintain and update our recruitment database
• To comply with legal and contractual obligations

Healthcare Data Purposes
• To assess and verify candidates’ fitness to work
• To make reasonable adjustments for candidates with disabilities
• To comply with health and safety regulations
• To process healthcare information when required by law or with your explicit consent

5. Legal Basis for Processing Personal Data

We process your personal data under the following legal bases:

• Consent: Where you have given us explicit consent to process your personal or healthcare information.
• Legitimate Interests: For the recruitment process and to enhance your job placement opportunities.
• Contractual Obligations: To fulfill our contractual duties with clients and candidates.
• Legal Obligations: To comply with leg

6. Data Sharing

We may share your personal data, including healthcare data, with:

• Potential employers or clients (only as necessary for recruitment purposes)
• Third-party service providers (e.g., background check agencies, IT service providers)
• Healthcare providers (for occupational health purposes)
• Regulatory authorities (when required by law)
• With your explicit consent, we may share healthcare information with specific third parties.

We ensure that any third-party we work with complies with applicable data protection laws and this Privacy Policy.

7. Data Retention

We will retain your personal data, including healthcare information, only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. After the retention period expires, we will securely delete or anonymize your data.

8. Data Security

We take appropriate technical and organizational measures to protect your personal data against unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encryption of sensitive data, including healthcare information
• Restricted access to personal data based on job roles
• Regular audits and assessments of our security protocols

9. Your Rights

Under data protection laws, you have the following rights:

• Right to Access: You can request a copy of the personal data we hold about you.
• Right to Rectification: You can request corrections to any inaccurate or incomplete personal data.
• Right to Erasure: You can request the deletion of your personal data, subject to legal obligations.
• Right to Object: You can object to the processing of your personal data for certain purposes, such as marketing.
• Right to Data Portability: You can request the transfer of your data to another organization.
• Right to Withdraw Consent: If we process your data based on consent, you can withdraw it at any time.

To exercise any of these rights, please contact us at [Insert Contact Information].

10. Cookies

Our website uses cookies to improve your experience. For more details on the types of cookies we use and how you can manage your cookie preferences, please see our Cookie Policy.

11. Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time. Any changes will be posted on our website with the effective date. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions or concerns regarding this Privacy Policy or how we handle your personal data, please contact us at:

Hillgate Recruitment Services
Email: info@hillgaterecruitmentservices.co.uk
Phone: (0800) 772 0083
Address: Labyrinth Business Centre, 43-47 Middle Hillgate, Stockport SK1 3DG

This Privacy Policy ensures compliance with data protection laws and is intended to protect your personal and healthcare information while providing transparency in our recruitment services.